PRIVACY POLICY



Overview



Who We Are – Adot.com is owned and run by Adot Ltd (09075504) and Adot Foundation (Registered charity number 1159388)

What we use your data for – Mostly to get in touch about current affairs relevant to our charitable objectives, update you about our own activities and events, and share news about our charity partners

How we collect & use data – Our website processes and stores information to ensure smooth navigation, we collect data to send you our newsletter mailings (only through you signing up does this happen and you can unsubscribe at any time), we have to collect a certain amount of information to complete activities as requested by you such as fulfilling an order in our shop

Your rights – you have increased rights under the General Data Protection Regulation (lucky you!) and you can exercise these at any time by contacting us: info@adot.com

Please continue reading our full Privacy Policy Notice to ensure you understand how we use your information in accordance with GDPR.


WHO WE ARE


At Adot (Adot Ltd 09075504, Adot Foundation charity registration 1159388, registered at 131 Edgeware Road, London, W2 2AP), we are committed to maintaining the trust and confidence of our visitors to our web site.

We are an educational, charity foundation seeking to change people’s perspective about the world around them and their fellow man. We are a registered charity however we do not fundraise for ourselves. You can contact our office at info@adot.com In particular, we want you to know that Adot will not sell, rent or trade email lists or any personal information with other companies and businesses for marketing purposes. And this privacy policy details exactly how we DO use your information and your rights under the General Data Protection Regulation. It’s a little dry, but enjoy!


WHAT IS “DATA” AND WHAT IS THE GDPR?


Data includes ANY information that can be used to directly or indirectly identify a person. Such as your name, postcode, email address and date of birth.

The General Data Protection Regulation is new legislation coming into force that replaces the existing/old 1995 Data Protection Directive. They set out the minimum standards for processing data in the EU. For more information about GDPR please visit www.ico.org.uk


LEGAL BASIS TO COLLECT DATA


The General Data Protection Regulation outlines six legal bases on which data can be stored and processed. Four of these apply to us: While we use consent to send purely marketing communications (such as asking you to sign up to an event) we have a legitimate interest to tell you about our organisation and news to achieve and uphold our charitable objectives.


TYPES OF DATA WE COLLECT & WHY



Website — Our website is built on Drupal and we use a standard service to collect anonymous information on users’ activities such as the number of visitors to certain website pages. You can read Drupal’s own Privacy Policy here.

Social Media — We use Facebook (www.facebook/thisisadot), Instagram (@adotdotcom), Twitter (@Adot_com) and Youtube (@AdotRevolution) to communicate with our followers on these platforms. If you contact us directly through these social media sites, we can access any information you provide to us or is accessible through your page – please review your own security and privacy settings to limit this as you wish. We will retain your information for up to a year after you have contacted us, unless you exercise your individual rights within this time frame (such as asking us to delete your information).

We also use the Hootsuite to schedule our social media posts, if you contact us through a social media platform this is also flagged within our Hootsuite account. We process your information on this platform in the same way. You can read Hootsuite’s Privacy Policy here.

Google Analytics — When someone visits www.adot.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns.
Mailing Lists — As part of the registration process for our e-newsletters, we collect personal information. We use that information for a few reasons: We don't rent or trade email lists with other organisations and businesses. We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. Shop — When you purchase merchandise via our online shop your name, address data, email and contact number will be stored in the backend of our website and at our office electronically. This is necessary to ensure delivery of our merchandise to you. Please be assured that we do not share your personal details with any other company without your consent.

Links to Other Websites — Our website includes links to other websites (mostly our charity partners) – we are not responsible for the Privacy Policies of these external sites.

Website Cookies — What are cookies? Like most websites, Adot use cookies to collect information. Cookies are small data files which are placed on your computer or other devices (such as smart ‘phones or ‘tablets’) as you browse this website. They are used to ‘remember’ when your computer or device accesses our websites. Cookies are essential for the effective operation of our websites and to help you shop with us online. They are also used to tailor the products and services offered and advertised to you, both on our websites and elsewhere.

Information collected — Some cookies collect information about browsing and purchasing behaviour when you access this website via the same computer or device. This includes information about pages viewed, products purchased and your journey around a website. We do not use cookies to collect or record information on your name, address or other contact details. Adot can use cookies to monitor your browsing and purchasing behaviour.

What are cookies used for? — The main purposes for which cookies are used are: How do I disable cookies? — If you want to disable cookies you need to change your website browser settings to reject cookies. How you can do this will depend on the browser you use. You can find out how to do this for your browser for free online.

What happens if I disable cookies? — This depends on which cookies you disable, but in general the website may not operate properly if cookies are switched off. If you only disable third party cookies, you will not be prevented from making purchases on our sites. If you disable all cookies, you will be unable to complete a purchase on our sites.


HOW WE SECURE YOUR DATA



We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems. We restrict access to personal information to employees, contractors and third parties who need to know that information to process it for us and who are subject to appropriate contractual confidentiality obligations. We regularly assess the security of our systems. Anonymised data processed on third party sites such as Google Analytics and social media remain secure on these platforms. We occasionally download non-identifiable information for our own analysis that is password protected on our own secure systems. All our marketing information, that you have consented to provide, is stored on the third party site MailChimp. You can read their own Privacy Policy here.


TRANSFERS OUTSIDE THE EUROPEAN ECONOMIC AREA



Adot’s operations are based in the UK and we store the data we hold within the European Economic Area (where you have the same level of protection for your data as in the UK). However, a few of our suppliers may store their data outside the European Economic Area. We will only transfer your data to them if we are confident that your data will be adequately protected, for example if they have signed up to the US’s Privacy Shield, which guarantees the rights of European Union citizens, or if we have obtained contractual assurances from them that they will meet EU data processing standards.

How long we keep your data — We will keep any data you have consented to us using for mailings or other communications you have expressly permitted for two years before we will recheck with you. We will intermittently during that time make requests for you to update your communication preferences and information. Please refer to the section ‘Your Rights’ below to find out how to contact us about amendments and deletion of your data.


YOUR RIGHTS



Under the General Data Protection Regulation, you are entitled to exercise your rights. Email your requests to Claudine Frisby at info@adot.com or claudine@adot.com or write to Claudine Frisby at Adot, 26 Soho Square, W1D 4NU You also have the right to lodge a complaint with the supervisory authority (ICO in the UK) – we’d like to think you would come to us first though to discuss any issue you may have so we can resolve it quickly and in compliance with GDPR. But if you wish to contact the ICO about our data and privacy practices please do so at www.ico.org.uk For more information about your rights please visit www.ico.org.uk

This Privacy Notice was last updated on the 23rd May 2018. We review it periodically and will be reviewing it in 3 months since it’s last review date. For any queries about this Privacy Policy or how we store and process your data please contact info@adot.com – we are here to help!

You may also ask us to amend or delete personal data we store and process about you AT ANY TIME by emailing info@adot.com

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