PRIVACY POLICY

Overview

Who We Are – Adot.com is owned and run by Adot Ltd (09075504) and Adot Foundation (Registered charity number 1159388)

What we use your data for – Mostly to get in touch about current affairs relevant to our charitable objectives, update you about our own activities and events, and share news about our charity partners

How we collect & use data – Our website processes and stores information to ensure smooth navigation, we collect data to send you our newsletter mailings (only through you signing up does this happen and you can unsubscribe at any time), we have to collect a certain amount of information to complete activities as requested by you such as fulfilling an order in our shop

Your rights – you have increased rights under the General Data Protection Regulation (lucky you!) and you can exercise these at any time by contacting us: info@adot.com

Please continue reading our full Privacy Policy Notice to ensure you understand how we use your information in accordance with GDPR.

WHO WE ARE

At Adot (Adot Ltd 09075504, Adot Foundation charity registration 1159388, registered at 131 Edgeware Road, London, W2 2AP), we are committed to maintaining the trust and confidence of our visitors to our web site.

We are an educational, charity foundation seeking to change people’s perspective about the world around them and their fellow man. We are a registered charity however we do not fundraise for ourselves. You can contact our office at info@adot.com In particular, we want you to know that Adot will not sell, rent or trade email lists or any personal information with other companies and businesses for marketing purposes. And this privacy policy details exactly how we DO use your information and your rights under the General Data Protection Regulation. It’s a little dry, but enjoy!

WHAT IS “DATA” AND WHAT IS THE GDPR?

Data includes ANY information that can be used to directly or indirectly identify a person. Such as your name, postcode, email address and date of birth.

The General Data Protection Regulation is new legislation coming into force that replaces the existing/old 1995 Data Protection Directive. They set out the minimum standards for processing data in the EU. For more information about GDPR please visit www.ico.org.uk

LEGAL BASIS TO COLLECT DATA

The General Data Protection Regulation outlines six legal bases on which data can be stored and processed. Four of these apply to us:

• Consent – this is for our marketing and newsletters, we will not send these to you without your consent and by you subscribing to our mailing lists. Please refer to the section on ‘Mailing Lists’ below


• A contractual relationship –for us to provide goods or services that you have purchased from us e.g. to send you merchandise bought from our shop


• Processing necessary for compliance with a legal obligation – such as due diligence when working with other charities


• Adot’s legitimate interests – we may legally collect and process data that is deemed necessary for a legitimate interest of our organisation, only if we do so in a fair and balanced way always respecting your individual and human rights.

While we use consent to send purely marketing communications (such as asking you to sign up to an event) we have a legitimate interest to tell you about our organisation and news to achieve and uphold our charitable objectives.

TYPES OF DATA WE COLLECT & WHY

Website — Our website is built on Drupal and we use a standard service to collect anonymous information on users’ activities such as the number of visitors to certain website pages. You can read Drupal’s own Privacy Policy here.

Social Media — We use Facebook (www.facebook/thisisadot), Instagram (@adotdotcom), Twitter (@Adot_com) and Youtube (@AdotRevolution) to communicate with our followers on these platforms.

• We use this anonymous information collected through these sites to inform us about our audiences, such as their location and gender.
• We never disclose this information to anyone else. And we will only process and store personal, identifiable information outside of these platforms with your express, prior permission
• These social media platforms have their own privacy notices and must be compliant with data protection laws also. We are not responsible for their own privacy policies and data protection, we are only responsible for how we use data we access and process.

If you contact us directly through these social media sites, we can access any information you provide to us or is accessible through your page – please review your own security and privacy settings to limit this as you wish. We will retain your information for up to a year after you have contacted us, unless you exercise your individual rights within this time frame (such as asking us to delete your information).

We also use the Hootsuite to schedule our social media posts, if you contact us through a social media platform this is also flagged within our Hootsuite account. We process your information on this platform in the same way. You can read Hootsuite’s Privacy Policy here.

Google Analytics — When someone visits www.adot.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns.

• We do this to find out things such as the number of visitors to the various parts of the site.
• This information is only processed in a way which does not identify anyone.
• We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Mailing Lists — As part of the registration process for our e-newsletters, we collect personal information. We use that information for a few reasons:

• To tell you about stuff you’ve asked us to tell you about
• To contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied.
• Our newsletters contain information about current affairs, the latest news with Adot, Adot events, information about our charity and organisation partners. We may sometimes contact you with fundraising asks on behalf of our charity partners, we will NEVER share your information with them without your strict prior permission.
• We use information you have entered when subscribing to tailor our newsletters to you, such as when informing you about an event in your area.

We don't rent or trade email lists with other organisations and businesses. We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter.

• For more information, please see MailChimp’s privacy notice.
• You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing: info@adot.com
• You can also update your communication preferences (such as whether you want to be contacted by email or post) through our MailChimp forms, linked at the bottom of each of our mailings. Or by contacting info@adot.com

Shop — When you purchase merchandise via our online shop your name, address data, email and contact number will be stored in the backend of our website and at our office electronically. This is necessary to ensure delivery of our merchandise to you. Please be assured that we do not share your personal details with any other company without your consent.

Links to Other Websites — Our website includes links to other websites (mostly our charity partners) – we are not responsible for the Privacy Policies of these external sites.

Website Cookies — What are cookies? Like most websites, Adot use cookies to collect information. Cookies are small data files which are placed on your computer or other devices (such as smart ‘phones or ‘tablets’) as you browse this website. They are used to ‘remember’ when your computer or device accesses our websites. Cookies are essential for the effective operation of our websites and to help you shop with us online. They are also used to tailor the products and services offered and advertised to you, both on our websites and elsewhere.

Information collected — Some cookies collect information about browsing and purchasing behaviour when you access this website via the same computer or device. This includes information about pages viewed, products purchased and your journey around a website. We do not use cookies to collect or record information on your name, address or other contact details. Adot can use cookies to monitor your browsing and purchasing behaviour.

What are cookies used for? — The main purposes for which cookies are used are:

• For technical purposes essential to effective operation of our websites, particularly in relation to on-line transactions and site navigation.
• To enable Adot to collect information about your browsing and online patterns, including to monitor the success of campaigns, competitions etc.

How do I disable cookies? — If you want to disable cookies you need to change your website browser settings to reject cookies. How you can do this will depend on the browser you use. You can find out how to do this for your browser for free online.

What happens if I disable cookies? — This depends on which cookies you disable, but in general the website may not operate properly if cookies are switched off. If you only disable third party cookies, you will not be prevented from making purchases on our sites. If you disable all cookies, you will be unable to complete a purchase on our sites.

HOW WE SECURE YOUR DATA

We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems. We restrict access to personal information to employees, contractors and third parties who need to know that information to process it for us and who are subject to appropriate contractual confidentiality obligations. We regularly assess the security of our systems. Anonymised data processed on third party sites such as Google Analytics and social media remain secure on these platforms. We occasionally download non-identifiable information for our own analysis that is password protected on our own secure systems. All our marketing information, that you have consented to provide, is stored on the third party site MailChimp. You can read their own Privacy Policy here.

TRANSFERS OUTSIDE THE EUROPEAN ECONOMIC AREA

Adot’s operations are based in the UK and we store the data we hold within the European Economic Area (where you have the same level of protection for your data as in the UK). However, a few of our suppliers may store their data outside the European Economic Area. We will only transfer your data to them if we are confident that your data will be adequately protected, for example if they have signed up to the US’s Privacy Shield, which guarantees the rights of European Union citizens, or if we have obtained contractual assurances from them that they will meet EU data processing standards.

How long we keep your data — We will keep any data you have consented to us using for mailings or other communications you have expressly permitted for two years before we will recheck with you. We will intermittently during that time make requests for you to update your communication preferences and information. Please refer to the section ‘Your Rights’ below to find out how to contact us about amendments and deletion of your data.

YOUR RIGHTS

Under the General Data Protection Regulation, you are entitled to exercise your rights.

• The right of access - to ask for a copy of personal data that we hold about you


• The right to erasure or to be forgotten (in certain circumstances) - to request that we delete personal data held on you; where we no longer have any legal reason to retain it


• The right to rectification - the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you


• The right to object - the right to opt out of any marketing communications that we may send you and to object to us using / holding your personal data if we have no legitimate reasons to do so.


• The right to restrict processing (in certain circumstances) - to ask us to ‘restrict processing of data’; which means that we would need to secure and retain the data for your benefit but not otherwise use it.


• The right to data portability (in certain circumstances) - to ask us to supply you with some of the personal data we hold about you in a structured machine-readable format and/or to provide a copy of the data in such a format to another organisation

Email your requests to Claudine Frisby at info@adot.com or info@adot.com or write to Claudine Frisby at Adot, 26 Soho Square, W1D 4NU You also have the right to lodge a complaint with the supervisory authority (ICO in the UK) – we’d like to think you would come to us first though to discuss any issue you may have so we can resolve it quickly and in compliance with GDPR. But if you wish to contact the ICO about our data and privacy practices please do so at www.ico.org.uk For more information about your rights please visit www.ico.org.uk

This Privacy Notice was last updated on the 23rd May 2018. We review it periodically and will be reviewing it in 3 months since it’s last review date. For any queries about this Privacy Policy or how we store and process your data please contact info@adot.com – we are here to help!

You may also ask us to amend or delete personal data we store and process about you AT ANY TIME by emailing info@adot.com

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